New technologies are taking the place
of old traditional environment in schools gradually. Schools are faced with numerous
challenges to provide good educational facilities to students as well as their
parents. The inevitability of communication has increased in the school
environment and they are searching for ways to make the communication more efficient
with the parents. This has given rise to the need of a good mail management system for the school setup. Mail management is a new step towards innovation
in schools, giving them convenience in passing important information to parents
at any point of time. Have a look at how mail management ensures effective
parent communication for schools.
Easy Communication
Mail management system enables the
parents to get real-time information about all the happenings in the school
including curriculum, syllabus, assignments etc. They can ask questions and
give information and feedback to teachers and school administrators.
Parents Participation
Mail management software enables
participation of parents and understanding of classroom procedures and
policies. They can initiate conversations and express their concerns to the
teachers and school officials easily. This makes them feel more involved and
connected with teachers and school.
Grades
Instead of physical report cards and
their manual handover to parents, schools prefer to send the grades of the
students to their parents through e-mail. This gives the parents direct access
to report cards and avoids delays.
Invitations for Events
In case of any cultural festival,
sports day, exhibitions or any other event for the students, mail management
software helps schools to directly pass on the invitations to parents through
e-mails. A database of the email-ids can be made and mails can be sent to them
easily.
Parents’ Teachers Meetings
Regular parents’ teachers meetings
are held in schools to keep the parents updated about progress of the child. In
case of such meetings, emails can be sent with the invitations to parents to
come at a specified time to school. A mail management software also helps parents
to save important dates in their calendar and keep a reminder for the same.
Instant Updates
Parents need to be kept regularly
updated about important happenings in their child’s school. Mail management
system ensures to give them instant updates by storing their e-mails ids and
sending them regular newsletters.
Mobile Notifications
With the growing use of smartphones,
schools have understood the importance of providing access to emails on
smartphones too. Parents can have a mobile application for the email in their mobile
phones and get important notifications at anytime and anywhere even while they
are at their workplace or are stuck up in their busy schedule.
Social Collaboration
Many mail management systems provide
collaboration tools and enable social engagement through audio video chat,
online meetings, communities, school spaces, blogs etc. This enables students,
teachers as well as parents to participate and discuss various matters of
school and get their problems resolved promptly.
A mail management software thus
serves as a platform for parents and teachers to exchange their ideas with ease
and convenience. For teachers and administrators it becomes easy to reach to parents
and build partnerships with them. Parents can actively participate in their
children education, which also ensures student’s involvement and interest in
learning. Mail management system promises enhanced productivity of the school
and increased trust-level between school administrators, teachers and parents.
Parents are assured of their children being at the right place to get their
education by being in continuous communication with teachers.
Source:Techjockey
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